# Files and folders

## Understand Files and Folders

In Hippoly, all workspace users can:

* **Create, upload, delete, and view** files and folders.
* **Manage file versions** with built-in version control, making it easy to update files and track changes over time.

The folder structure is intended for:

* **long-term** or **archived documents** that need to stay organised and accessible.
* Files in the folder structure can **easily be reused** in meetings, posts, and discussions across the workspace.

{% hint style="info" %}
**Tip:** Files related to a specific meeting should be uploaded **directly to the meeting**, not to the general folder structure.
{% endhint %}

Safe file viewing and storage:

* All files are protected by **multi-layered encryption** to ensure security.
* Hippoly **does not manipulate or change** uploaded files - they can always be downloaded in their original format and state.
* Common file types like **PDFs, PowerPoint presentations,** and **Word documents** can be **viewed directly in Hippoly** without downloading, helping to prevent the spread of sensitive information.

<figure><img src="/files/G6qUuv3qztb2S2AQgCeC" alt=""><figcaption><p>Files and folders</p></figcaption></figure>

## Files and Folders FAQ

<details>

<summary>Can I see who has viewed a specific file?</summary>

**Answer:**\
Yes, under the file details panel you can [see who has viewed or downloaded a specific file](/using-hippoly/files-and-folders/view-and-download-log.md) in Hippoly.

</details>

<details>

<summary>Is my team automatically notified when I upload new files?</summary>

**Answer:**\
No, uploading files to folders or meetings does **not** automatically notify your team.\
If you want to make sure others are aware of the new files, you can [share them as a post](/using-hippoly/files-and-folders/share-file-as-post.md) or as part of a [meeting agenda](broken://pages/v5YyAFeZGfJbE89QOYCl) to trigger an automatic notification.

</details>

<details>

<summary>Can I edit my uploaded files in Hippoly? </summary>

**Answer:**\
No, you can’t edit uploaded files, such as Word or Excel documents, directly in Hippoly. To make changes, you’ll need to [download the file](/using-hippoly/files-and-folders/download-files-and-folders.md#download-file) to your computer, edit it, and then [upload it as a new version](/using-hippoly/files-and-folders/update-file.md).

However, **agendas and minutes** can be created and edited directly in Hippoly using the built-in editor.

</details>

<details>

<summary>What's the file size limit for uploads?</summary>

**Answer:**\
Individual files uploaded to Hippoly can be up to 1000 MB (1 GB) in size. The total amount of storage available to your workspace depends on your subscription plan.

</details>

<details>

<summary>Can I download all files from my workspace? </summary>

**Answer:**\
Yes, you can [download all files from your workspace](/using-hippoly/files-and-folders/download-files-and-folders.md#download-all-files-and-folders) in one go. It's a quick way to back up or transfer everything from your workspace.

</details>


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