> For the complete documentation index, see [llms.txt](https://help.hippoly.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.hippoly.com/using-hippoly/hippoly-docs/share-document.md).

# Share document

Sharing a document takes it from a private **Draft** to a **Shared** document that everyone in the workspace can see. Do this once the document is ready for the whole team.

{% stepper %}
{% step %}
Open the draft document you want to share.
{% endstep %}

{% step %}
Click the `Share with everyone` button in the top-right corner of the editor.
{% endstep %}

{% step %}
Confirm the action in the dialog. The document is shared with the workspace and its status changes from **Draft** to **Shared**. Everyone in the workspace can now open and read it.
{% endstep %}
{% endstepper %}

{% hint style="info" %}
Need to make changes after sharing? You can [start a new version](/using-hippoly/hippoly-docs/update-shared-doc.md#start-a-new-version) to edit the document without affecting what everyone else sees until you're ready to [share the changes](/using-hippoly/hippoly-docs/update-shared-doc.md#share-changes).
{% endhint %}

{% hint style="info" %}
Working on a draft? You can [invite specific users as collaborators](/using-hippoly/hippoly-docs/invite-collaborators.md) before sharing it with everyone in the workspace.
{% endhint %}


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation by asking a question.

Perform an HTTP GET request on the following URL with the `ask` and `goal` query parameters:

```
GET https://help.hippoly.com/using-hippoly/hippoly-docs/share-document.md?ask=<question>&goal=<user_goal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is what the user is ultimately trying to achieve, the reason they need the answer. Sharing it helps GitBook give you a better, more relevant answer. A goal is most helpful when it describes the outcome the user wants rather than restating the question. For example, with `ask=how do I create an API token`, a goal like `automate deployments from our CI pipeline` lets GitBook tailor the answer to that use case.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.