Start a new version

A Shared document is visible to everyone in the workspace, and once it's shared the content is locked for normal viewing. To make changes you start a new version — a working copy that only you and the collaborators you invite can see and edit. The rest of the workspace continues to see the currently published version until you publish the changes.

1

Open the shared document you want to update.

2

Click the Start new version action. You are automatically added as an editor on the new version.

3

If you want to work on the new version together with others, invite them as collaborators.

4

The document now shows an Editing label in the header. Your changes are only visible to you and the other collaborators — everyone else continues to see the currently published version.

What happens next

When you and your collaborators are happy with the new version, publish the changes to make them visible to the whole workspace. If the changes are not needed after all, you can discard the draft changes and go back to the published version.

If someone else has already started a new version of the document, you can join them as an editor from the same action. You'll be added as a collaborator on the existing draft instead of starting a new one.