# Manage meeting participants

## Add participant

If you want to add a Participant to an already Shared Meeting, follow these steps.

{% stepper %}
{% step %}
Navigate to the Meeting.
{% endstep %}

{% step %}
Select the `Participants` tab.
{% endstep %}

{% step %}
Click the `Add participant` button at the bottom of the list of Participants.

<figure><img src="/files/RZ5usTK5lRWZidQ5VLdQ" alt="" width="563"><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Click the `Add` button to the right of the person you want to add. A email Calendar Event will automatically be sent out to the added person.
{% endstep %}
{% endstepper %}

## Add external guest

An external guest is someone who is not a user in the workspace but still needs to attend all or part of the Meeting. You can invite external guests just like any other attendee, and they will receive a meeting invitation by email. If a video meeting link has been added, it will also be included in the calendar event.

{% hint style="info" %}
**Note:** External guests cannot access the Meeting, the Meeting Agenda or Meeting Files inside Hippoly.
{% endhint %}

{% stepper %}
{% step %}
Navigate to the Meeting.
{% endstep %}

{% step %}
Select the `Participants` tab.
{% endstep %}

{% step %}
Click the `Add external guest` button. If you don’t see it, click `Add participant` first.

<figure><img src="/files/ZZQNIDRqunhovtUBCjud" alt="" width="563"><figcaption></figcaption></figure>
{% endstep %}

{% step %}
In the dialog that appears, enter the guest’s **full name** and **email address**. If you want, you can also include a private message in the invitation.

<figure><img src="/files/DaA544fGwgfsghl6XTkB" alt="" width="375"><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Click the `Add` button in the dialog. A email Calendar Event will automatically be sent out to the added person.
{% endstep %}
{% endstepper %}

## Remove participant

If you want to remove a Participant from a Shared Meeting, follow these steps.

{% stepper %}
{% step %}
Navigate to the Meeting.
{% endstep %}

{% step %}
Select the `Participants` tab.
{% endstep %}

{% step %}
Click the `Menu` button located to the right of Participant's name.

<figure><img src="/files/CR8Akh1F0mStTopp6Unr" alt="" width="563"><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Select `Remove participant` from the Menu. If the participant has already received a Calendar Event via email, they will automatically be notified by a new email that the Meeting has been canceled.
{% endstep %}
{% endstepper %}

## Make participant meeting administrator

To allow Participants to edit the Meeting, the Meeting Agenda and upload Files, assign them as a Meeting Administrator. Follow these steps to do so.

{% stepper %}
{% step %}
Navigate to the Meeting.
{% endstep %}

{% step %}
Select the `Participants` tab.
{% endstep %}

{% step %}
Switch on the `Meeting admin toggle` located to the right of the Participant's name.

<figure><img src="/files/xutEYHv7yAak8Bchosf3" alt="" width="563"><figcaption></figcaption></figure>
{% endstep %}
{% endstepper %}

## Resend meeting invitation to participant

There may be occasions when you need to resend the Meeting Invitation and Calendar Event to a Participant. This could be necessary if the Participant did not receive the initial invitation, has changed their email address, or for other reasons. Follow theses steps to do so.

{% stepper %}
{% step %}
Navigate to the Meeting.
{% endstep %}

{% step %}
Select the `Participants` tab.
{% endstep %}

{% step %}
Click the `Menu` button located to the right of Participant's name.

<figure><img src="/files/ilcRJT2Jqyr9hegtD3i2" alt="" width="563"><figcaption></figcaption></figure>
{% endstep %}

{% step %}
Select `Resend invitation` from the Menu. A new Calendar Event will automatically be sent by email.&#x20;
{% endstep %}
{% endstepper %}


---

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