Notes and annotations

Notes and Annotations let you organize your thoughts and prepare for meetings by creating personalized notes and annotating documents and agendas directly within Hippoly.

Understand Notes and Annotations

Notes and annotations are private tools for your personal use. Nothing you write in a note or add as an annotation can be seen by other users in the workspace — not even workspace administrators.

Notes

Notes are private rich-text documents where you can capture thoughts, prepare for meetings, or jot down questions. You can create notes in three different contexts:

• Workspace notes — general-purpose notes that are not linked to any specific meeting or file.

• Meeting notes — notes linked to a specific meeting, making it easy to prepare before or reflect after.

• File and document notes — notes linked to a specific file or Hippoly Doc, useful for capturing feedback or review comments for yourself.

All your notes are gathered in one place regardless of where they were created, and they are automatically saved as you type.

Annotations

Annotations let you highlight and comment on specific parts of a document, file, or meeting agenda. When you create an annotation, it's automatically linked to the corresponding note for that context, so your highlights and comments are collected together with your notes.

You can annotate:

• Files — highlight text or areas on any file that can be previewed in Hippoly (PDFs, Word documents, spreadsheets, presentations, and more).

• Hippoly Docs — select and mark specific text passages.

• Meeting agendas — add comments to individual agenda items.

Notes and Annotations FAQ

Can anyone else see my notes or annotations?

No. Notes and annotations are completely private. Only you can see them — other workspace members and administrators have no access to your personal notes or annotations.

Where can I find all my notes?

All your notes are gathered in the notes panel, accessible from the meeting tools or file preview. You can search and filter to find a specific note.

Are my notes linked to annotations?

Yes. When you create an annotation on a document, file, or agenda item, the annotation is automatically linked to the note for that context. This means your highlights and comments appear together with your notes, making it easy to review everything in one place.

What happens to my notes if I leave the workspace?

Your notes are tied to your user account within the workspace. If you leave the workspace, your notes are no longer accessible.